Secure visitor management for complex public-facing environments.
Local authorities and healthcare organisations often need to balance two competing requirements: making facilities accessible to legitimate visitors while maintaining appropriate security around employees, contractors, restricted areas and operational environments.
Ceequel® Visitor Management System provides a flexible, centrally managed platform for managing different categories of visitors and contractors across individual buildings or extensive multi-site estates.
A member of the public attending a meeting may require a completely different registration process from a contractor undertaking maintenance work.
Ceequel® allows organisations to create their own visitor categories and define the information, documentation and workflow associated with each. These could include:
Each can follow a registration process appropriate to the reason they are on site.
Expected visitors can be pre-registered before reaching the premises, allowing information, instructions and requirements to be dealt with before they arrive.
Where appropriate, authorised visitors can also pre-register their facial biometrics.
Developed by ELF Productivity's own biometric technology specialists, Ceequel® facial recognition can provide rapid identification and sign-in for approved visitors when they arrive.
Contractors can be pre-registered and required to supply documentation such as RAMS and Public Liability Insurance information.
Compliance records and associated expiry dates can be managed centrally, providing estates and facilities teams with greater oversight of contractors operating across multiple buildings.
Local authorities and healthcare organisations can operate some of the most complex public-facing estates — from council offices and civic buildings to community facilities, administrative centres and healthcare environments.
The Terrorism (Protection of Premises) Act 2025, commonly known as Martyn's Law, introduces requirements aimed at improving preparedness and protection at qualifying premises and events.
Understanding who is entering a building, controlling access where appropriate and having effective procedures for responding to an emergency can therefore form important elements of the wider security strategy.
Ceequel® provides considerably more than a digital visitor book.
Visitor Management provides a real-time, auditable record of visitors and contractors entering and leaving the premises.
Access Control helps manage who can enter controlled areas and where authorised individuals can go.
The Ceequel® Interactive Fire Register provides real-time attendance information to assist authorised personnel in accounting for employees, visitors and contractors during an evacuation or emergency.
Where Ceequel® Time & Attendance is also deployed, employee attendance information can become part of the same connected environment.
For organisations managing multiple public buildings, these processes can be centrally managed across the estate while retaining appropriate control at individual premises.
Ceequel® VMS integrates with Ceequel® Access Control, enabling visitor management to become part of the wider building-security strategy.
This is particularly valuable where public-facing areas sit alongside employee-only, clinical, administrative or otherwise restricted environments.
Rather than simply knowing that someone has entered a building, organisations can establish a controlled relationship between who the person is, why they are there and where they are authorised to go.
Ceequel® VMS integrates with the Ceequel® Interactive Fire Register, providing authorised personnel with real-time visibility of visitors and contractors recorded as being within the facility.
Employee attendance can also be incorporated, creating a live electronic register to assist with accounting for people during an evacuation.
Ceequel® is particularly suited to organisations managing large property estates.
Individual locations can retain appropriate local control while the organisation maintains centralised administration, reporting and standards across multiple buildings, sites and regions.
For organisations serving diverse communities, Ceequel® provides true multilingual capability throughout the platform — not simply at the visitor kiosk.
This includes both visitor-facing screens and back-office administration, with support for English, French, Portuguese (Portugal and Brazil), Spanish (Spain and Mexico), Italian, German, Dutch, Polish and Russian.
Know who is there. Control who goes where. Account for people when it matters.
Talk to our team about how Ceequel® can be configured for your public-facing buildings, restricted areas and multi-site estate.
Request a DemoELF Productivity Ltd, Ceequel® House, 2 & 3 Smithy Court, Wigan, Lancashire, WN3 6PS
Registered in England · Company No. 1677934
01257 256000